Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
|Job Summary/Basic Function:
To perform complex clerical, office administration, and public relations assignments; perform related work
We understand that success in college is impacted by more than just completing assignments and taking tests. Our team provides students case management and connection to campus and community resources, tailored to promote their wellbeing and academic success.
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.
60% of Time the Administrative Assistant 2 must:
- Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information.
- Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
- Exercise discretion and independence in applying policies and procedures
- Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.
- Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
- Supervise student support staff or have leadwork responsibilities.
- May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.
35% of Time the Administrative Assistant 2 must:
- First point of contact for questions from the campus community and will be expected to work appropriately with people of all abilities and from diverse backgrounds and experiences.
- Triage incoming calls/requests for students seeking assistance and coordinate appropriate referrals and follow up.
- Refer student issues/inquiries to those within the university who have knowledge of or responsibility for issues related to particular situations; to include written correspondence in response to a complaint or referring that a response be addressed by a more appropriate area.
5% other duties as assigned.
|Knowledge, Skills, Abilities:
- Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
- Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements. Score within the top 25 on exam.
|Salary and Benefits:
Starting hourly rate is $18.00 per hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.
- Public Employee Retirement System of Idaho:
- Employee contributions: 7.16% University contributions: 11.94%
- Tuition Fee Waiver: for self, spouse, and dependents
- Flexible Spending Accounts
- Life Insurance
- Time Off
- Sick Leave
- Vacation Leave
- Family and Medical Leave Act (FMLA)
|Required Application Materials:
Cover letter, resume and three professional references.