IFITS Associate Project Coordinator

Apply now Job no: 497252
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Administration and Business Operations, Event Support, Project Management

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

Responsible for monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

Department Overview:

In 2020, the Institute for Inclusive & Transformative Scholarship (IFITS) was approved by the Idaho State Board of Education. It evolved out of the Institute for STEM & Diversity Initiatives, with the vision of creating and nurturing a vibrant, inclusive community, where all are actively engaged in the scholarly life of the university and the region. We are a small but mighty team that serves undergraduate students, graduate students, faculty, and our community in order to increase access to and accelerate impacts from transformative scholarship.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

60% of Time the Project Coordinator, Associate must:

  • Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
  • Organize, attend and participate in stakeholder meetings.
  • Document and follow up on important actions and decisions from meetings.
  • Prepare necessary presentation materials for meetings.
  • Ensure project deadlines are met.
  • Determine project changes.
  • Provide administrative support as needed.
  • Undertake project tasks as required.
  • Develop project strategies.
  • Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Assess project risks and issues and provide solutions where applicable.
  • Ensure stakeholder views are managed towards the best solution.
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
  • Create a project management calendar for fulfilling each goal and objective.

35% of Time the Project Coordinator, Associate must:

  • Handle all travel authorizations and approvals for the office.
  • Manage all purchases for the office and the grants and programs within the office – including using a pcard or invoice process, tracking, and reconciling the purchases and accounts.
  • Assist with calendars for the Executive Director and all related programs
  • Provide event planning support for the IFITS programs
  • Provide other project management support for the IFITS program managers and other team members as requested
  • Serve as the front desk "face" of the office with a customer service attitude and mindset
  • Manage the IFITS office facilities including communication with campus facilities as needed

5% of Time the Project Coordinator, Associate must perform other duties as assigned. 

Knowledge, Skills, Abilities:
  • Ability to work on tight deadlines
  • Knowledge of Microsoft Office applications such as Word and Excel
  • Exceptional verbal, written, and presentation skills
  • Knowledge of file management, transcription, and other administrative procedures
Minimum Qualifications:

Bachelor’s Degree or equivalent relevant professional experience.

Preferred Qualifications:

  • Knowledge of Google suite applications such as google sheets, docs, and forms
  • Ability to work collaboratively with people of different ranks and titles
  • Ability to work independently to problem solve and research solutions to issues
Salary and Benefits:

$43,000 annually. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:

 Resume and Cover Letter

 Open until filled. Priority reviews will begin November 10, 2022.

 

 

Advertised: Mountain Daylight Time
Applications close:

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. Boise State University is committed to providing access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 426-1616 or hrs@boisestate.edu.
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