Management Assistant

Apply Now Posting Code: 4058449
Work type: Classified
Location: Boise, ID
Categories: Student Services, TRIO Programs

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; perform related work for Veteran Services Center (VSC) at 50% and Veterans Student Support Services (VSSS) TRIO Program at 50%.

Department Overview:

The Veteran Services Center assists Veteran students making the transition from the military to university life. This position processes GI Bill® Veterans Affairs educational benefits as a school certifying official for eligible Veteran students. 

TRIO Veteran Student Support Services (VSSS) is a federal TRIO Student Support Services program funded by a $261,888 grant administered by the  US Department of Education. TRIO VSSS is one of five Student Support Services programs located within the Center for Multicultural and Educational Opportunities at Boise State University. We offer a multi-faceted support unit—offering  academic assistance and encouragement for our eligible students. Our goal is to help students earn their four-year degree and develop into scholars that are well prepared for their future careers and/or graduate programs.

Level Scope:

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

Essential Functions:

60% of Time the Management Assistant must:

  • Perform minimal clerical support; make decisions that are non-routine in which consequence of error impacts the department’s internal and external customers. Have in-depth knowledge of the organization in order to manage a single program or multiple projects. Interpret, apply, and implement policies and procedures to accomplish the mission of the organization.
  • Act as part of the department’s management team and participate in management decisions and may supervise staff.
  • Exercise administrative decision-making latitude and serve in a leadership role. Be recognized by others as having the authority and accountability delegated by the director when responding to inquiries, resolving complex problems or issues, or committing department resources. Authority to respond to sensitive or controversial issues that require high level public relations and interpersonal skills. May have budgeting responsibilities.
  • The program knowledge for some positions can only be gained by extensive, progressive experience within the program. These positions may be underfilled with a lower level classification and delegated increasing authority as expertise is gained.

35% of Time the Management Assistant will:

  • Recruit, hire, process payment for, process personnel actions for, and keep records for VA, VSSS, and federal student workers.
  • Plan, resource, and conduct outreach and community events for veteran students.
  • Maintain student data, both digital and on paper, for national and state annual performance reporting.
  • Be the primary purchase card holder for both VSC and VSSS departments.
  • Maintain and update Canvas and department websites.
  • Supervise student workers in maintaining and updating social media platforms.

5% of Time the Management Assistant will:

  • Perform other duties as assigned
Knowledge, Skills, Abilities:
  • Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
  • Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
  • Experience coordinating events; using Publisher software; using Powerpoint; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.
Minimum Qualifications:

Experience: interpreting and applying regulations or policies and procedures; planning, organizing, implementing, and evaluating special projects; independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis; analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.

Preferred Qualifications:

  • 3 years experience in financial management of a department
  • 2 years in event planning and programming
Salary and Benefits:

$21.00 per hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

Required Application Materials:

Cover letter, resume, and 3 professional references.



Advertised: Mountain Daylight Time
Applications close: Mountain Daylight Time

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. Boise State University is committed to providing access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 426-1616 or
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Annual Security and Fire Safety Report