Academic Programs & Projects Coordinator, Senior

Apply now Job no: 497642
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Project Management, Academic Affairs, Senior-Level

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

This position is part of a team within the Office of the Provost at Boise State University dedicated to supporting faculty and academic leaders. The position interacts with and serves as a resource broker for all levels of leadership and all ranks of faculty. It is responsible for coordinating leadership and faculty career development programs and events; managing long-term projects and preparing quarterly and annual reports; assisting with the day-to-day tasks of the Vice Provost; assisting and coordinating with the Faculty Data and Reporting Analyst and the Faculty Employee Relations Specialist; and supporting faculty shared governance by serving as the Faculty Senate Coordinator. The position works with a great deal of independent discretion in decision-making and execution of responsibilities.

Department Overview:

The Office of the Provost and Vice President for Academic Affairs is committed to creating structures and processes in a culture where faculty, staff, and students can thrive and accomplish the university’s mission. This position will work closely with the Vice Provost for Academic Leadership and Faculty Affairs, the Faculty Data and Reporting Analyst, and the Faculty Employee Relations Specialist to provide a broad range of support to faculty and leaders within Academic Affairs. This position contributes directly to the mission of Academic Leadership and Faculty affairs to foster an inclusive environment that supports the career development of faculty and the growth of effective academic leaders by working with partners across Boise State to provide leadership development programs; to establish best practices, policies, and procedures; and to collaborate on development programs that help faculty members of all ranks reach their full potential as teachers, scholars and university leaders.

Level Scope:

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of areas typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Essential Functions:

60% of Time the Academic Programs & Projects Coordinator, Senior must:

  • Manage and oversee projects related to Academic Leadership:
    • Development/coordination of academic leadership programming.
    • Evaluation of leadership programming.
  • Manage and oversee projects related to Faculty Affairs:
    • Serve as a resource broker for faculty and academic leadership.
    • Coordinate integration of projects with relevant Academic Affairs processes and stakeholders.
  • Coordinate work (both internal and external) that relates to AL-FA initiatives.
  • Contribute to institutional changes by supporting continuous improvement action planning, assessment, and modifications of projects.
  • Develop and implement a regular assessment of the various programs the office manages, and compile an annual report.
  • Interpret, monitor, and clarify university, State Board of Education, and other policies and procedures pertinent to university operations.
  • Perform fact finding, and communicate with relevant program contacts in support of new academic leadership and faculty career development initiatives.
  • Track AL‐FA initiatives that align with the university strategic plan.  
  • Manage institutional membership to professional development organizations (e.g. NCFDD, AI) and gather data.
  • Conduct research and summarize data to inform decision making, evaluate program effectiveness for alternatives and to inform program development.
  • Coordinate with the Faculty Data and Reporting Analyst on faculty data needs (e.g. faculty retention, leadership development outcomes).
  • Assist with the processes for promotion and tenure and post-tenure review.
  • Liaise with Human Resources, Institutional Effectiveness, and the Faculty Data Analyst on regular reporting of faculty data (retention, career progress, etc.) for use in decision making and communications.
  • Serve as Faculty Senate Coordinator:
    • Tasks include policy review, communication, develop training and resources, assist with the recruitment and retention of faculty senators.

35% of the time:

  • Work closely with and communicate regularly with academic department chairs, faculty, and college deans.
  • Prepare reports, correspondence, documents, or communications on behalf of the Vice Provost; review for clarity and accuracy of information.
  • Maintain and monitor AL‐FA office website for content, accessibility, and relevance of information.
  • Track budget and reconcile expenditures related to academic leadership and faculty career development initiatives.
  • Manage logistics for academic leaders and faculty‐ related meetings and events.
  • Act as a liaison between the Emeriti Guild and the Office of the Provost.
  • Facilitate scheduling process for Vice Provost, prioritizing meetings and requests; resolve potential conflicts, select meeting venues and prepare briefing materials and documentation.
  • Brief the Assistant Provost prior to meetings and appointments; provide background materials when necessary.
  • Prepare agendas and related materials for meetings.  
  • When needed, attend meetings with the Assistant Provost and document discussion, outcomes, and desired follow up for the group and the Provost.   
  • Arrange logistics and complete travel authorizations and expense reimbursements for Vice Provost.   
  • Handle difficult and sensitive situations using sound, independent judgment within general policy and legal guidelines.

5% other duties: 

  • Collaborate with colleagues, serve on committees, lead special initiatives and workgroups as assigned, participate in professional development, and perform other duties as assigned.
Knowledge, Skills, Abilities:
  • Ability to manage/coordinate projects, navigate multiple task streams, and ensure that work is carried out in a timely fashion.
  • Strong quantitative/data analysis skills: ability to compile and organize data and ability to analyze, interpret, and represent data to communicate meaningful insights.
  • Strong writing skills to contribute to the writing and editing of a variety of documents and communications.
  • Ability to work effectively and collaboratively with diverse groups of people. Ability to build relationships across unit and divisional boundaries.
  • Ability to work independently to solve problems and seek resolution.  
  • Ability to maintain a high level of accuracy, attention to detail in one’s work.
  • Demonstrated record of adhering to ethical and legal standards.
Minimum Qualifications:

Bachelor’s Degree or equivalent plus 5 years experience.

Preferred Qualifications:

Master’s Degree and/or previous experience in higher education that includes demonstrates an understanding of faculty culture, processes, and policies.
Salary and Benefits:

Salary range $55,000-68,000/year, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

Required Application Materials:

Cover Letter and Resume



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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. Boise State University is committed to providing access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 426-1616 or
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