Reporting to the Department Manager, this position provides a full-range of administrative support activities to support mission critical services to students and to the Civil Engineering Department.

The Civil Engineering Department at Boise State University is seeking a talented and motivated individual to join our team. We are committed to creating a student-centered learning and working environment that is inclusive and welcoming. This position offers an exciting opportunity to contribute to cutting-edge research, teaching, and service.

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

60% of Time the Administrative Assistant 2 must:

• Coordinate administrative activities which require frequent contact with faculty, staff, students, the community, other agencies and campus officials. May attend meetings to relay and collect information
• Responsible for internal and external communications (including main website content and social media), and events support
• Write, edit and coordinate distribution of information to market, promote and increase the visibility of initiatives and accomplishments of the department.
• Develops, organizes and executes public relations events for the department.
• Conducts pre-event planning and coordination meetings with department members and will also serve as the event coordinator. Supports the outreach efforts of the Department, updating outreach calendar events. designing, printing & distributing flyers, attending and assisting faculty members at events, etc.
• Day-to-day department support including but not limited to general reception, collecting and distribution mail, photocopying, and acting as the point of contact for internal and external clients.
• Exercise discretion and independence in applying policies and procedures.
• Leverage analytics and reports to determine effectiveness and seek continual improvements of marketing and communication initiatives.
• May supervise student support staff or have leadwork responsibilities.
• Supports the outreach efforts of the Department, updating outreach calendar events. designing, printing & distributing flyers, attending and assisting faculty members at events, etc.
• Responsible for appropriate use of p-card transactions and reconciliation of monthly statements in compliance with department specific, college, and university policies.
• Submit and reconcile expense reports.

40% of the Time the Position must:

• Arranges all aspects of travel (flights, accommodations, and transportation) for faculty, staff, and students as needed.
• Perform other duties as determined by department needs.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Knowledge of various social media platforms and services to publish social media content
• Good knowledge of website design and publishing
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
• Ability to communicate effectively, both orally and in writing.
• Ability to interact effectively as a member of a team and work collaboratively with a wide range of constituencies in a diverse community.
• Ability to analyze, interpret, and apply university policies and procedures.
• Excellent organizational skills and superior attention to detail.
• Ability to maintain confidentiality and discretion.
• Proficient with Microsoft Office Suite.

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Preferred Qualifications:

• Cover Letter
• Resume
• List of references

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/