Research Administration Coordinator, Associate

Apply now Job no: 492944
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Research

About Us: Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.
Job Summary/Basic Function:

Provide pre- and post-award administration, including reviewn and application of research rules and regulations and fiscal management on behalf of researchers, to sponsors and members of the University’s research community and the public.

Level Scope:

Professional able to review and understand federal, state and university policies and procedures in grant funded university research environment, assist in providing data collection and reporting of progress and expense, including payroll, in a regulated and time sensitive reporting.

Essential Functions:

60% of Time the Research Administration Coordinator, Associate must:
● Regulatory Compliance - Read, interpret and apply federal, state and university policies and procedures to application for and utilization of grant funds to ensure compliance in highly regulated work environment.
● Financial/Budget - establish, update and report expense to budget status on deadline and on interim basis as requested. Perform payroll functions as needed. Facilitate audits as required.
● Reporting - prepare a variety of formal written and numerical reports for University research community, sponsors and the public on deadline and on interim basis as requested.

• Point-of-contact for general questions and inquiries; will respond or forward to appropriate OSP staff.
• Assist RAs as a liaison and/or intermediary between research faculty and staff, and other internal and external administrative units.
• Coordinates the various training programs provided by RAs.
• Collects information from subawardees (e.g., to assist with compliance and monitoring of Federal subrecipients).
• Proposal file set-up and maintenance.
• Research funding agency publications for guidance.
• A wide variety of other support activities.
• Assist RAs with the review for compliance with sponsor guidelines and University policies and procedures.
• Data-entry and uploads of proposal documents and budgets into deadline-driven application packages and online portals, under the supervision of RAs.
• Initiate the online institutional approval process for new proposals, continuations, and supplemental funding requests.
• Opportunity to submit proposals under RA supervision.

Knowledge, Skills, Abilities:

● Ability to communicate effectively verbally and in writing
● Ability to assist in data collection tasks and report to a variety of end users using a variety of information systems
● Ability to read and understand award terms and in assist in compliance monitoring.

Minimum Qualifications:

Bachelor’s Degree

Preferred Qualifications:

Salary and Benefits:

Salary commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

Required Application Materials:

Cover letter, resume including job history, and references.



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Equal Employment Opportunity

Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616.

Jeanne Clery Act

Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others. You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling (208) 426-6911; or by sending an email to Annual Security and Fire Safety Report