Sponsored Project Administrator

Apply now Job no: 495868
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Administration and Business Operations

About Us: Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.
Job Summary/Basic Function:

Provide fiscal oversight and sponsored project administration services for principal investigators and departmental and college staff who have externally-funded projects.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time the Sponsored Projects Administrator must:

  • Provide fiscal management services to faculty and staff and collaborate with key personnel to ensure comprehensive oversight of moderately complex sponsored projects.
  • Analyze costs for compliance with federal cost principles and reconcile the University’s financial ledger with sponsored project budgets and expenditures.
  • Review and understand award terms and conditions, including cost sharing requirements; review and analyze expenditures for compliance.
  • Follow up with the principal investigator/department and/or college personnel to gain additional information and documentation as needed.
  • Collaboratively work with stakeholders to identify areas needing improvement and present possible solutions.

35% of the time the Sponsored Projects Administrator must:

  • Conduct initial review of cost transfers and other journal entries for adherence to all applicable regulations and requirements .
  • participate in professional development opportunities to monitor and apply changing compliance requirements.
  • Solicit guidance from senior sponsored project administrators as needed to ensure the appropriate interpretation of regulations.

5% Duties as Assigned 

Knowledge, Skills, Abilities:
  • Ability to communicate effectively verbally and in writing.
  • Excellent customer service skills.
  • Knowledge and experience with generally accepted accounting principles and familiarity with accounting systems.
  • Ability to read and understand contract language relative to fiscal administration of sponsored projects.
  • Ability to interpret and apply federal, state and University regulations.
  • Excellent analytical and problem-solving skills.
Minimum Qualifications:

Bachelor’s Degree and 2 years relevant experience or equivalent professional experience.

Preferred Qualifications:

Bachelors degree in business, accounting, or a related field or 4 years same experience. Experience at an institution of higher education. Experience with Oracle Cloud Project Portfolio Management.
Salary and Benefits:

Approximately $49,025 depending on experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:

Please provide a resume, Cover Letter, and three professional references.



Advertised: Mountain Daylight Time
Applications close: Mountain Daylight Time

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616
Jeanne Clery Act
Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others. You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911; or by sending an email to publicsafety@boisestate.edu
Annual Security and Fire Safety Report