Academic Programs Coordinator, Senior

Apply now Job no: 496912
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Academic Programs, Internal Opportunities

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

Responsible for performing coordinative and administrative duties in the facilitation of support for the specified department.

This is an internal recruitment effort.  This position is open ONLY to current benefit-eligible employees of Boise State University.  


Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of Time the Academic Programs Coord., Sr. must:

  • Contributing to divisional project teams, developing and implementing initiatives emerging from strategic planning.
  • Coordinates, monitors, and implements academic program related activities, following policies and procedures.
  • Coordinates the evaluation of program operations, course offerings, projects, processes, and procedures.
  • Works collaboratively with various university faculty and staff to complete various program related projects in alignment with deadlines.
  • Collects, manages, and edits data for academic program reports.
  • Ensures availability and delivery of support services are provided to the programs.
  • Develop, coordinate, deliver, and evaluate educational programs and training sessions, webinars, presentations, professional development offerings and in-person training.
  • Analyzes data, generates and/or assists with, and disseminates periodic reports.
  • Works collaboratively to set program goals and coordinates the evaluation of program operations, course offerings, projects, processes, and procedures.
  • Responds to requests for information from faculty, staff, students, outside agencies, and community partners.

35% of Time the Academic Programs Coord., Sr. must:

  • Maintains thorough knowledge of all programs offered by the Respiratory Care Department; the 4-year on campus program, the RRT to BS Degree Advancement Program, and the MSRC master program.
  • Ensures enforcement of University Foundational Studies requirements as well as Idaho State Board of Education policies.
  • Trains and mentors the DAP advisor, the DAP faculty advisors, as well as the on-campus program faculty advisors. Ensures that all are apprised of and understand any SBOE or University changes.
  • Acts as the department liaison for other advising hubs across campus including the Online Degree Pathway Office, COHS Student Services and Academic Advising Office, and Advising and Academic Support Center.
  • Analyzes data compiled from both PeopleSoft and MyInsights to track student progress, and to ensure that items such as major declaration, student group, and advisor assignments are accurate and up-to-date.
  • Analyzes enrollment data from MyInsights and other sources so as to provide guidance regarding projected course enrollment.
  • Provides outreach to those students who are not successful in the DAP to see if there is a need not being met.
  • Controls DAP/MSRC course scheduling
  • Controls distribution of department permission numbers
  • Monitors and controls Upay sites.
  • Facilitates the development of articulation agreements with other higher-ed institutions so that students earning an AA/AS or AAS will transition smoothly into the Degree Advancement Program at Boise State.
  • Participates in other advising related activities across campus as needed. This includes but is not limited to recruitment events, information sessions, student orientations, committees and focus groups.
  • Act as administrative staff for the MSRC program. Provide support for potential MSRC students as they navigate through the grad application process to the point of enrollment in the program.
  • Act as DRC and assist with the hiring of Departmental full-time and adjunct faculty and ensure that all proper paperwork is filed with Human Resources (knowledge HCM is required).
  • Manages creation of DAP and MSRC graduation celebration via video and/or mailings
    Supervises the DAP Academic Advisor

5% other duties as assigned.


Knowledge, Skills, Abilities:

● Excellent time-management and organizational skills.
● Experience with process improvement, problem solving, and strong analytical skills.
● Outstanding verbal and written communication skills.
● Respond with adaptability to rapidly changing priorities and work well under pressure.
● Perform in a manner that is reliable, dedicated, productive and exhibits strong self-initiative.
● Good relational skills as well as the ability to partner effectively both internally and externally.

Minimum Qualifications:

Bachelor’s Degree and 5 years of professional experience or equivalent relevant experience.

This is an internal recruitment effort.  This position is open ONLY to current benefit-eligible employees of Boise State University.  

Preferred Qualifications:

Masters degree, and 3 years experience with online and degree advancement programs.
Salary and Benefits:

Salary commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

This is an internal recruitment effort.  This position is open ONLY to current benefit-eligible employees of Boise State University.  

Required Application Materials:

Cover letter and resume.



Advertised: Mountain Daylight Time
Applications close: Mountain Daylight Time

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616
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Annual Security and Fire Safety Report