Research Administrator

Apply now Job no: 497073
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Finance, Engineering and Architect, Research

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

The purpose of this position is to provide leadership and a high level of expertise in the grant proposal submission process at Boise State University.

Department Overview:

We are a new model for a School of Materials Science and Engineering. Based on a strong foundation of interdisciplinarity, radical collaboration, industrial support, and dynamic balance, our vision is to be a leader of inclusive excellence, empowering world-class students to solve global challenges of enduring significance through materials innovation.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of Time the Research Administrator must:

  • Interpret information in requests for applications/proposals and communicate critical information to principal investigators
  • Ensure transmittal form complete and all compliance notifications are identified.
  • Maintain accurate and up-to-date information regarding use of electronic grant administration portals
  • Identify and determine action items for compliance –related issues such as financial conflict of interest, export controls, human participants and animal subjects. Coordinate ad hoc meetings of faculty, director of the Office of Sponsored Programs, university legal counsel, internal audit and other units as needed to mitigate these issues.
  • Flag problematic clauses, errors in budget numbers, questionable contractual language, incorrect start and end dates, etc. for correction
  • Train and mentor other support staff in matters of research administration as needed
    Assist in disseminating information regarding changes to research policy and procedures

35% of Time the Research Administrator must:

  • Communicate critical information to principal investigators
  • Maintain accurate and up-to-date information financial information on sponsored projects
  • Train and mentor other support staff in matters of research administration as needed
  • Review and approve proposal budgets and budget compliance
  • Review and approve effort reporting
  • Calculate compensation for students, research staff, and faculty and ensure each funding source has adequate funding available for each action.
  • Approves personnel actions, procurement, travel, and other actions on sponsored projects
  • Use accounting procedures and principles to ensure expenditures are charged accurately
  • Prepare and submit payroll corrections and adjusting journal entries
  • Oversee post-award activities and processes as it relates to grant accounting to include financial reporting, effort reporting, cost-sharing, and matching requirements;
  • Ensure compliance with funding source and administrative guidelines by monitoring expenses for compliance, committed effort, subcontracts, sponsor guidelines, and ensuring orderly closure of projects;
  • Review and keep abreast of all new and existing Federal and State regulations to ensure compliance;
  • Develop positive working relationships to foster a collaborative environment for grant coordination and oversight;
  • Contribute to process improvements.

5% of time other duties as assigned.

Knowledge, Skills, Abilities:
  • Superior attention to detail when reviewing grant and contract documents
  • Ability to create and review complex budgets
  • Ability to think independently and make qualified judgments
  • Strong written and verbal communication skills
Minimum Qualifications:

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Preferred Qualifications:

  • High level of Excel experience to track and analyze financial data
  • Ability to interact effectively as a member of a team and work collaboratively with faculty, staff, and students
  • Ability to adapt to changing assignments and multiple priorities with attention to detail
  • Knowledge and familiarity of federal grant regulations and other sponsored project guiding principles
  • Ability to analyze and understand complex concepts
  • Must have excellent reasoning and math skills.
  • Experience in higher education or governmental accounting
  • Experience and knowledge working with sponsored research administration
Salary and Benefits:

Salary is $50,502.40 commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

Required Application Materials:

Applicants will be reviewed in the order they are received until the position is filled

Cover letter indicating interest and qualifications for the position
Resume with employment history (including dates of employment)
Three professional references with contact information



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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616
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Annual Security and Fire Safety Report