Research and Creative Activity Administrator (Hybrid-Eligible)

Apply now Job no: 497666
Work type: Non-Classified/Professional
Location: Boise, ID, Hybrid
Categories: Administration and Business Operations, Grant Administration, College of Arts & Sciences, Mid-Level

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

Perform professional accounting work for University operations, including auditing, analyzing, and verifying fiscal records and reports for grants, preparing financial and statistical reports for grants, and reconciling general ledger accounts.

Department Overview:

The College of Arts and Sciences has created a Research and Creative Activity Hub in order to better support our growing research mission. The RCA Hub is made up of professional staff who will manage grants and sponsored projects by providing pre-award, post award and accounting support to PIs and department staff.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of Time the Research and Creative Activity Administrator must:

  • Responsible for all functions of grant management for externally funded sponsored programs
  • Provide information to University managers and staff regarding policies for financial expenditures and other transactions per grant regulations
  • Prepare, analyze, and/or audit financial records and documents
  • Monitor grant revenues and expenditures, ensuring departmental data is recorded in the University’s financial accounting system
  • Research and analyze data for accuracy, trends, and variances to ensure acceptable business practices and procedures have been followed and for compliance with federal and state laws and regulations
  • Prepare and file annual financial statements for the Department and department programs
  • Advise financial support staff on proper coding of expenditures, processing of accounting documents, and other accounting-related activities

35% of Time the Research and Creative Activity Administrator:

  • Pre-award management including working with PI to draft budget and justification documents
  • Post award management including travel, purchasing, and hiring responsibilities
  • F&A accounts/allocation transfers
  • Communication and liaison point between research/creative activity HUB and department staff
  • Budget management/reconciliation of awards, provide regular budget updates to PIs
  • Serve as liaison and active partner between PIs, Office of Sponsored Programs, research groups, and other departments; respond to inquiries.
  • Coordinate Budget adjustments, payroll corrections, journal entries
  • Participate in project closeout process including compiling information and documents needed for audit inquiries.

5% of Time the Research and Creative Activity Administrator:

  • Perform other duties as assigned
Knowledge, Skills, Abilities:
  • Experience preparing financial and/or auditor statements, schedules and reports.
  • Experience interpreting, applying and explaining complex laws, codes, regulations or ordinances.
  • Knowledge of governmental accounting practices and principles
  • Attention to detail
  • Experience in effective data presentation using Excel and/or other spreadsheet computer applications
  • Demonstrated experience in financial analysis and budget management
  • Attention to detail with ability to multitask
  • Ability to effectively plan and organize day to day operations
  • Strong verbal and communication skills
Minimum Qualifications:

Bachelor’s degree or equivalent plus 2 years experience

Preferred Qualifications:

Experience with extramural funds management, including accounting, purchasing, travel, and hiring in a University setting.
Salary and Benefits:

Starts at $57,200 and is commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

Required Application Materials:

Please submit a cover letter addressing your qualifications and interest in the position, along with a resume.



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Applications close: Mountain Daylight Time

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. Boise State University is committed to providing access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 426-1616 or
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