OSP Proposal Officer 2

Apply now Job no: 498399
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Research, Grant Administration, Mid-Level

About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.
Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.
Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/
Job Summary/Basic Function:

The purpose of this position is to provide leadership and expertise in the sponsored project proposal submission process at Boise State University.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry-level professionals and/or support employees.

Essential Functions:

95% of Time the Position must:

  • OSP Proposal Submission Process: Assist principal investigators in submitting new sponsored project proposals and supplemental funding requests to Federal sponsors, state and local sponsors, industry sponsors, non-profit sponsors, and all other potential sponsors of sponsored programs by:
    • Preparing, reviewing, and revising budgets and budget justifications.
    • Reviewing and interpreting information in requests for applications/proposals and sponsor guidelines, policies, procedures, laws, and regulations.
    • Consulting with principal investigators, other OSP offices, departmental and college administrators, and compliance offices to ensure the planned proposal activities are feasible and allowable in accordance with sponsor requirements, Boise State University policies, procedures, and guidelines, State of Idaho laws and regulations, and sponsor requirements such as financial conflict of interest, export controls, human participants, and animal subjects. Coordinate the resolution of potential issues with faculty, OSP Assistant Director, Pre-Award, other OSP Proposal Officers, university legal counsel, internal audit, and other units as needed.
    • Flagging unresolved issues for correction by OSP Contracting Services if the submitted proposal is awarded.
    • Serving as the technical lead in the preparation of documentation required for submission, including project managing the submission, drafting letters of commitment and other administrative documents as required by requests for applications/proposals, reviewing representations and certifications in the proposal, and preparing documents for authorized signature.
    • Assuring submitted proposals comply with all sponsor requirements, including that all required/optional documents are uploaded or compiled for submission, all document formatting requirements are followed, and the proposals satisfy submission deadlines. 
    •  Ensuring a complete and accurate transmittal form is prepared and routed for approvals prior to the submission of the proposal.
  • Assist principal investigators in submitting just-in-time reports and other proposal-like documentation required by a sponsor after the submission of a proposal.
  • Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures.
  • Maintain accurate and up-to-date information regarding the use of electronic grant administration portals.
  • Identify areas of weakness or risk in internal policies, practices, and procedures and make recommendations for improvement to the OSP Assistant Director, Pre-Award.


  • OSP Pre-Award Proposal Coordination:
    • As part of the proposal intake process, gather information, coordinate with principal investigators, set up proposals in OSP’s information systems, and assign new proposals to Pre-Award Staff in consultation with the OSP Assistant Director, Pre-Award.
    • Manage the Pre-Award email inbox and assign emails to team members as appropriate.
    • Collaborate with OSP Contracting Services, in consultation with OSP Assistant Director, Pre-Award, to determine whether a request for assistance is a new proposal, supplement, continuation, or other transaction.
    • Provide faculty with current and pending support information upon request.
    • Set up new sponsors, principal investigators, and subrecipients in OSP’s information system in coordination with the Research Administration Systems and Analytics (RASA) team in the Division of Research and Economic Development (DRED).
    • Update reporting tools, review the reports for outstanding proposals, and prepare end-of-month reporting to colleges.

5% of Time the Position must:

  • Perform other duties as assigned
Knowledge, Skills, Abilities:
  • Strong written and verbal communication skills.
  • Ability to efficiently and timely manage many competing priorities and time-sensitive projects, including the ability to satisfy sponsor deadlines.
  • Superior attention to detail when reviewing proposal documents.
  • Ability to create and review budgets.
  • Ability to prepare and submit sponsored project proposals.
  • Ability to work collaboratively to resolve issues.
  • Excellent and timely customer service to faculty members, administrators and staff.
  • Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.
Minimum Qualifications:
  • Bachelor’s Degree or equivalent plus 2 years experience.

Preferred Qualifications:

  • Master’s degree or two years of professional experience in pre-award research administration and three years of similar experience
Salary and Benefits:

Salary starts at $58,905.60 and is commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:

To apply, please submit the below by the application close date.
1) Cover letter indicating interest and qualifications for the role
2) Resume
3) Three Professional References



Advertised: Mountain Daylight Time
Applications close: Mountain Daylight Time

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. Boise State University is committed to providing access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 426-1616 or hrs@boisestate.edu.
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Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others. You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911; or by sending an email to publicsafety@boisestate.edu
Annual Security and Fire Safety Report