Advancement Assistant

Apply now Job no: 498577
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Administration and Business Operations, Development, Entry-Level

Job Summary/Basic Function:

This position will provide daily administrative and operational support. This position requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions, both internal and external to the university. It requires a detailed knowledge of organization’s operations, organizational procedures, and personnel.

Department Overview:

A nonprofit Idaho organization, the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to secure philanthropic support for the university by developing and nurturing relationships with our alumni and friends and stewarding gifts made to support Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.

Mission: To build a greater Boise State University, we provide fundraising leadership and service across the university and partner with donors and alumni to inspire private support.

Core Values:

  • Purpose Driven
  • Relentless Excellence
  • Responsible
  • Collaborative 
Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time the Advancement Assistant:

  • Operational oversight of the front desk, including liaison with Parking, Event Services, Security, catering, assisting callers, and greeting visitors, guests, donors, staff, and university leadership.
  • Coordinate and maintain a calendar for meetings, travel arrangements and registrations.
  • Requires application of public relations skills in dealing with a variety of internal and external constituents.
  • Coordinates meetings for staff. This includes travel, catering, registration, meeting rooms, audiovisual equipment, etc. Determine relevant supporting materials needed for meetings and provide as required.
  • Determines groups and individuals that require access to division’s executive staff and/or senior leadership. In conjunction with staff, prioritizes requests for time and reorganizes or reschedules commitments in response to priority requests or needs.
  • Demonstrates excellent organizational skills and attention to detail for planning and implementing events. Determine and arrange set-up, event location, decorations, menus, A/V needs, invitations, advertising, etc. to ensure an appropriate environment for high profile events, programs and guests.
  • Arranges travel accommodations, airline reservations, itineraries, etc. for trips.
  • Answers questions and/or refers callers to other individuals or departments based on knowledge of university policies and procedures.
  • Letters and correspondence creation for division leadership and programs. Types drafts, reviews for grammatical and punctuation correctness, and finalizes documents such as memos, letters, confidential information, presentations, and technical reports as requested.

35% of the time the Advancement Assistant:

  • Alumni & Friends Center building management – emergency action plans, manage capital assets, facility maintenance, building access, and other building related functions.
  • Maintain records, minutes, and documentation for board, committee, or program meetings.
  • Provide administrative support as needed, which may include purchasing, p-card management, and budget monitoring.
  • Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
  • Runs queries and update information using Raisers Edge (or a similar database), as well as other data analysis tools.

5% of the time the Advancement Assistant:

  • Performs other duties as assigned. 
Knowledge, Skills, Abilities:
  • Experience of event scheduling methods, facility use agreements, and event planning processes.
  • Problem solving skills involving groups and/or events.
  • Ability to generate, cultivate and maintain relationships with high level of communication skills with many individuals including coworkers, students, executives, community members, etc. They must also maintain a high level of communication skills and the ability to work well with many people with the ability to problem solve, and perform conflict resolution.
  • Ability to work closely with all constituents involved in a university community.
  • Experience working with high level executives, so as to understand the level of responsibility required to support a university executive.
  • Ability to work independently, apply good judgment, use discretion, resolve conflicts, articulate professionally in writing and in speech, be flexible and re-prioritize.
  • Must possess problem solving skills and have extraordinary organizational skills.
  • Strong working understanding of PowerPoint, Excel, Word and additional presentation applications.
  • Proven experience in confidentiality matters, which impacts oneself and others.
Minimum Qualifications:

Bachelor’s Degree or equivalent relevant professional experience.

Salary and Benefits:
 
Salary range starts at $47,500 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):
Required Application Materials:

Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

 

 

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Applications close: Mountain Daylight Time

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Equal Employment Opportunity
Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete Pay Transparency Policy Statement. Boise State University is committed to providing access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 426-1616 or hrs@boisestate.edu.
Jeanne Clery Act
Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others. You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911; or by sending an email to publicsafety@boisestate.edu
Annual Security and Fire Safety Report